In this guide, you’ll find out exactly how to add managers to your Facebook Page, the different Page roles that are available to assign, and best practices to keep your account safe. Let’s get started!
Adding managers (or roles) on your Facebook Page One person can’t do everything, particularly if your brand’s a growing one.
So, you can add managers and give him/her specific responsibilities for activities such as posting content, managing messages, or running ads. It allows you to save time, stay consistent, and respond to your audience at lightning speed. That could mean having a graphic designer share images, a community manager response to replies and a marketing specialist analyse ad performance — all collaborating on a single page, for example.
It also adds flexibility. You and your team can, however, still manage the page. That’s particularly useful during vacations, busy seasons or crises. Giving someone else the heads up through managers keeps your page alive, making your audience trust you even more.
Facebook has recently made changes to the way pages are managed, and many users now operate under the New Pages Experience. Here’s a new format for how to add someone.
Sign into your personal Facebook account first. Next, tap your profile photo in the upper right corner. From the dropdown where it says “Switch Profile,” select the Page you’d like to manage. This switches your perspective so you’re operating as the Page.
After you are on Facebook as your Page, locate “Settings” on the left-hand menu. You will find several options out there. Under the “New Pages Experience,” scroll and click on “Page Access.”
In the Page Access section, find “People with Facebook access.” Click “Add New.” Facebook will ask you to enter the name or email of the person you’d like to add. The person has to have a Facebook account.
Now you’ll be prompted to choose to grant them full control or limited access. Full control grants them Admin status with full permissions. Partial access allows you to tailor what they can and cannot do.
After you’ve chosen the access level, click Next and, if requested, enter your Facebook password to continue.
The invited person will receive an email as well as a Facebook notification. Once they accept the invite, they will be officially added to your Page.
You will see their name under Page Access with their role after they accept.
Despite the majority of Pages moving to the new system, some users are still functioning on the Classic Page Experience. If you are, follow the steps outlined below.
Go to your Facebook Page and in the left-hand menu scroll down until you see “Settings.” When you do, click it to reveal the settings dashboard.
Inside the Settings menu, select “Page Roles” from the list on the left. Here is where you can manage all the people who access your Page.
You’ll notice a field at the top of the Page Roles section where you can type in a person’s name or email. Ensure that the person you're adding has clicked "like" on your Page or is friends with you on Facebook.
Select their role (Admin, Editor, Moderator, etc.) from the dropdown list beside their name. Once selected, click “Add.”
For security, Facebook might require you to log in again. Then, the invite will be sent, and that person can accept it and gain access.
That’s a powerful thing to do — but also potentially risky when done without caution. Maintain security and professionalism, following these best practices for your Page.
Be careful who you grant access to (especially for the Admin role). Administrators: can remove other administrators, and take over the Page. Use only trust in people for this level (you trust person completely).
As your business grows, your team changes. Get into the habit of reviewing Page roles every few months and remove anyone who no longer needs access.
This will protect user accounts from unauthorized access and data breaches.
Urge everyone who has access to use strong passwords and to enable two-factor authentication (2FA). It gives your Page that extra layer of protection by blocking unwanted access.
It allows for documentation of who has access and what each person does. This helps you maintain the state of your workflow and avoid using the Page in error or confusion.
Things don’t always run so smoothly. If you’re facing issues adding people to your Page, here are a few normal causes:
You're not an Admin yourself.
• The reader does not have a Facebook account.
• You are on the incorrect Page experience (Classic vs. New).
• The person didn’t like your Page (only a problem in Classic mode).
• Browser problems — switch browsers or try another device.
Please verify the correct settings and refresh the page to retry.
One of the smartest moves you can make for your business or brand is to add managers to your Facebook Page. You can delegate tasks, increase efficiency, and keep your audience engaged even if you’re not available.
Assign the Right Role to the Right Person Whether it’s an editor creating content, a moderator handling customer service, or an advertiser running your Facebook campaigns, having the right role makes all the difference. Just remember to add only people you trust, give them the correct roles, and check on access periodically to keep your Page secure. Now that you have this step-by-step guide, you're all set to add and manage Facebook Page managers like a pro!
Do you want to master social media management? Enroll in the digital marketing courses offered by London Crown Training Institute of Training and gain the skills you need to excel.
